| Job Title: |
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Front Desk Officer |
| Category: |
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Clerical/Admin |
| Total Positions: |
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1 |
| Job Location: |
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Karachi |
| Gender: |
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No Preference |
| Age: |
|
22 to 32 years |
| Minimum Education: |
|
Bachelors |
| Degree Title: |
|
Graduate [Minimum] |
| Career Level: |
|
Entry Level |
| Minimum Experience: |
|
Fresh3 Years |
| Salary Range: |
|
PKR 0 to 0 per Month |
| Apply By: |
|
Apr 25, 2019 |
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| Job Description: |
1. Look after PABX System, including:
- Answering and directing incoming calls and greetings
- Call diverting, Waiting &Conference calls
- Ensure proper conveying of messages to relevant officer on time
2. Monitor and record incoming and outgoing Mail & Fax:
- Coordinating incoming and outgoing mail, packages, and deliveries
- Manage log of every incoming courier
- Provide courier to the concerned person on time
3. Reservation of Meeting rooms:
- Take reservation from all TAJ House staff over phones/Emails, and reserve as per available time slot.
- Developing proper record of Daily/monthly schedules & appointments in Conference room
4. Guest/Visitor Management:
- Greet Every visitor in a humble manner
- Fill Visitor Log book, and issue visitor pass
- Don't provide any information without consultation with concerned person, only respond to visitor general queries w.r.t organization vision
- Convey arrival information to concerned employee for meeting
5. Utility Management:
- Ensure un-interrupted/availability of Electric, Gas and Water supplies
- Proper record of all bills including, its issuing and due dates
- Ensure timely payment of Electricity/Gas Bills
- Updating of generator reading & fuel Log
6. Checking and managing of Nation-wide communication, including:
- To welcome all callers with proper greetings and connect them with relevant Officer after his/her approval
- To make mobile/outstation calls for employees and maintain a record of all outgoing calls
7. House Keeping:
- Look after and ensure proper cleaning of Rooms, Conference & Board Rooms, Kitchen Hall, Terrace, Corridor, Stairs Washrooms etc.
- Keep the reception area neat & clean
- Updating needful inventories of electricity, washrooms and kitchen
- Supervising Gardening
8. Store Admin management/ Stock Management:
- Managing proper record of receiving inventory
- Record issued stock to Departments
9. Other General Administration:
- Handle Correspondences
- Look after visiting waiting area
- To take messages in case an officer is not available and ensure to deliver message on time
- To provide support to other departments, if required
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| Required Skills: |
| Microsoft Office,DOCUMENTATION,Analytical skills,Record keeping,Administrative skills,Cash Handling,Interpersonal & Communication Skills,HOUSEKEEPING,Complaint handling,Guest Management |
| Company Information |
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Company Name: Taj Corporation
Company Description:
pTaj Corporations is one of country's leading organizations in fuel and food businesses. It started its business back in 1965 from a petroleum service site. Currently, it works with a nationwide and growing network of petroleum service sites and restaurants. Taj works with leading national and international Oil Marketing Companies like Shell, PSO, Total, Attock, etc. Taj has its own chain of high quality restaurants in cities and on highways. Core values of Taj Corporation revolve around focus on happiness and loyalty of team and customers./p
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